Archives: Model Tools

This letter reminds members that they are not permitted to build improvements on common areas, or limited common areas, without the association’s prior written approval.

Unfortunately, sometimes nothing short of a warning letter might stop a member who is harassing another member. Here’s an example of a letter that may be sent to a member causing problems in the community. Note that the letter mentions the specific incidents complained of and warns the member that you can penalize him for…

The best way to defeat oil-shorting scams is to be vigilant. Your vigilance will act as a deterrent to oil companies tempted to overcharge you for deliveries. Have a designated staff member closely monitor the delivery process with the help of the following checklist.

The following bylaw was drafted with the help of Washington attorney James Strichartz. It provides for a member forum early in a meeting agenda and details the penalties prescribed to a member who continually disrupts meetings. Check with your attorney before adapting this model bylaw for use in your community.

Here is a Model Letter that you can adapt and use if an employee’s misconduct persists after an oral warning has been given. Keep the letter simple, and describe the grounds for termination in a general way.

If an employee ignores your first oral disciplinary warning, adapt and use the following letter for a written warning. This letter includes a section for the employee to sign your copy of the letter to acknowledge having received it.

You can adapt and use this model letter to announce a planned renovation project to your community’s members. The letter tells members about an upcoming renovation project, explains how the project will benefit them, notes when the work will take place and what inconveniences they can expect, and includes a telephone number and an email…

Member Comment Period. Following the recital of specific topics of business to be discussed, each regular meeting of the Board will include a member comment period ("Comment Period") during which any member in good standing who wishes to speak will have the opportunity to do so, time permitting.

Here’s a model bylaw that you can adapt and use to create the right for your association to collect rent directly from a delinquent member’s tenant. Check with your attorney before adapting this bylaw for use at your community.

Here is model language to add to a lease between a member and his tenant. You can add this language with a lease addendum. An addendum states additional terms, conditions, and rules that are incorporated into the lease between the tenant and the member. The following clause puts both the tenant and member on notice…