Archives: Model Tools

You can adapt and use this letter at your community to warn members of the presence of a sex offender there. Note that it provides two optional sentences that you can use to tailor it specifically for your community. The first sentence gives you language to include if the association wants to warn members that…

You can avoid common space storage area hassles by using a license agreement like this one. Ask your attorney about adapting it for your own use.

Here’s a Model Rule, provided by Florida community association attorney Ellen Hirsch de Haan, that you can adapt and use to set out your association’s official mailing address and specify how owners may communicate their questions, concerns, or comments. A rule like this can help reduce member-on-board-member harassment because it limits personal contact with board…

The following memo tells employees what not to say to the victim of a crime or accident in your community. Distribute the memo to your employees, and periodically remind them about it when you review community procedures with them. Emphasize the point—which appears several times in the memo—that they should refer a victim with questions…

The following policy is based on guidance provided by the Federal Trade Commission. Ask your attorney to adapt it to your association’s needs.

We drafted the following proxy instructions as general guidelines, but show this language to your attorney before using it to make certain that any language complies with your state statutes and governing documents. You can use this language to help your members understand the different types of proxies before they attach their signature to anything.…

You can use this agreement to protect your association from liability when a member hires a contractor to do work in her unit. The agreement requires contractors to be licensed, to have all necessary permits and approvals before starting work, and to be properly insured. It also says that the contractor’s insurance is primary and…

Having employees sign an agreement giving you the right to monitor their Internet and email use can help you get control over a growing problem for employers: decreased productivity due to non-work-related online activities during the workday. Consult your attorney about adapting this agreement for your community’s use.

You can adapt this Fair Housing Code of Conduct for use at your community. It instructs your maintenance staff on how to act around members. Show this code of conduct to your attorney before implementing it.

Here’s a memo we drafted with the help of human resources consultant Patricia Anderson. The memo introduces the employee referral program to your staff and explains the rules. This is just an example. You will need to draft your own rules for your program.