Tag: Meetings

Community Association Meetings | See also Governance, Communications.

How to Establish a Waste Reduction & Recycling Program

By Carolyn Zezima, Esq.

Get Association Ready for Management Transition

Buying a home in a community association is a serious investment, so many homeowners and members live in their units for an extended period of time. Although it sometimes seems like an on-site association manager is part of the community because she’s on the property continually, this is a job and, at some point, the manager or the management company will inevitably leave. The question that concerns owners and the board of directors at that point is whether the transition to a new manager and company will be smooth and productive.

How to Avoid Liability for ‘Practice of Law’ and Debt Collection

As a community association manager, a large part of your time can be taken up with questions from directors and members that require a response. While you might want to provide as much helpful information as you can, be aware that this area can be fraught with risk for you and your management company. That’s because giving what you think of as a detailed and helpful response could be seen as “the practice of law” under certain circumstances, which could subject you to penalties.

Member Can’t Prove Nonmembers Were Voting at Meetings

Keep Conference Call Meetings Efficient and Confidential

If your community association has a hard time getting enough board members to attend monthly board meetings to form a quorum, consider meeting by telephone conference call. Meeting by conference call makes it easier for directors to attend, increasing the likelihood that they will. This is especially true for vacation communities, whose board members often live far away from one another and are rarely all present at the community at the same time.

Getting Disorganized Meetings Under Control

Q: The board of the association I manage has been conducting meetings that aren’t very effective and are unnecessarily long. The president has served on the board for several years and has become frustrated with the situation. How can I help her to streamline meetings and get control over the board members who drag out the agenda?

Use Parliamentary Procedure to Run Effective Association Meetings

by Jim Slaughter, Esq.

There are more than 320,000 community associations in the United States, according to the Community Associations Institute. Think of all the membership, board, and committee meetings that take place! Since statutes and governing documents often require such meetings to follow certain rules, it’s important for managers and board members to know about parliamentary procedure, which, when used properly, can also serve to streamline meetings and make association life easier and more productive for everyone.

Help Disabled Members Participate at Special Meetings

If a hearing-impaired member in your community asks for a sign language interpreter to be present at a special meeting or at an annual meeting as a reasonable accommodation, be sure to provide one. Without a sign language interpreter, the disabled member may not be able to participate in any meaningful way at the meeting. As a result, your refusal to provide an interpreter could lead a hearing-impaired member to claim that you discriminated against him based on his disability.

Provide Sign Language Interpreter at Special Meetings, if Requested

If a hearing-impaired member in your community asks for a sign language interpreter to be present at a special meeting or at an annual meeting as a reasonable accommodation, be sure to provide one. Without a sign language interpreter, the disabled member may not be able to participate in any meaningful way at the meeting. As a result, your refusal to provide an interpreter could lead a hearing-impaired member to claim that you discriminated against him based on his disability.

How to Handle Unruly Members in Open Meetings

To encourage member participation in community affairs, many associations have open meetings that permit members to attend and speak about their concerns. Allowing this exchange fosters trust between the board and the community and gives members a chance to voice their opinions and concerns.