Tool Category: Model Letters

Warn Members, Guests Who Use Condo Roofs

Here’s a get-tough letter that you can adapt and send to a member who continues to use the roof of the condo building despite your prior warning not to do so. The letter reminds the member of your conversation with him in which you warned him not to use the roof; notes that you’ve learned…

Keep Members Informed About Criminal Activity

Ask your association’s attorney to help you adapt the following example of a letter that you can use to notify association members that a crime has occurred at the community. Try to include specific information, such as the type of crime and where it happened, tips for members to take precautions to protect themselves, and…

Verify Member’s Need for Assistance Animal

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Announce Upcoming Member Survey

Before conducting a survey, you should announce it and explain the purpose of the survey to members. Adapt the following letter to send to the members of your community you wish to survey. The letter conveys the importance of the member’s participation.

Inform Members of Volunteer Opportunities in Community

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Get Tough with Member Who Uses Roof

Here’s a get-tough letter we wrote that you can adapt and send to a member who continues to use the roof of the condo building despite your prior warning not to do so. The letter reminds the member of your conversation with him in which you warned him not to use the roof; notes that…

Provide Members with Letter Preparing Renters for Community Life

This Model Letter explains to renters important points that will help them enjoy community life and save you and the member-landlord from problems and potential liability later. The letter spells out how community associations operate, that both the member and renter must abide by the association’s rules, that rules violations are also lease violations, that…

Remind Members About Leak and Mold Prevention Tactics

Periodically remind members that they can prevent mold problems using simple maintenance tasks. Send them a letter like this one once a year. If your community is in a part of the country that experiences a rainy season, or a wet season due to melting snow, send the reminder shortly before the season begins.

Notify Owners of Reason for Special Assessment

Here’s a Model Letter that your board of directors can use to notify owners of a special assessment, the reason for it, and the consequences they’ll face if they don’t pay it. To make sure your letter includes any state and local requirements, show this letter to your attorney before adapting it for use at…

Send Letters to Compel Member to Maintain Property

Here are two letters that you can adapt and send to members who fail to maintain their properties according to community standards. First, send the Polite Letter, reminding the member of his maintenance obligations and giving him a deadline by which to remedy the situation.