Don't Make Decisions Unless a Quorum Is Present
Remind the association’s board of directors: Before making any decisions or taking any actions at a meeting, make sure a quorum is present. A quorum is the number of people who must be present for the board to take any official actions. Your association’s governing documents and/or your state law will explain how many people make up a quorum. Some board members mistakenly believe that a meeting can proceed without a quorum present as long as no one objects. But, with very few exceptions, actions taken at meetings where a quorum isn’t present are invalid.
If a quorum isn’t present at a meeting, either take steps to get more people to attend the meeting—for example, you could take a 30-minute recess and call people to try to get them to join the meeting—or meet at some other time. Keep in mind, however, that some states’ laws let associations continue a meeting that had a quorum when it began but lost it as the meeting progressed because people left. Consult your attorney to find out what your state law says.
For eight more tips on improving board decision-making, see “Comply with Fiduciary Duty by Improving Board’s Decision-Making Process,” available to subscribers here.